Ever feel like the roadmaps you make in Excel or Powerpoint are out-of-date the moment you finalize them? Are colleagues always stopping by for status updates? Do they understand what's coming next, let alone where you'll be in six months?

As product managers, we've long envisioned a dynamically updating roadmap that we can use to communicate the plan and rally everyone around where the product is headed and why.

Meet the Roadmap board.

Key takeaways:

The Roadmap board is an interactive visualization of your plans that you can share with colleagues across the organization. You can create multiple views of your Roadmap to cater to different stakeholders and all will automatically remain up-to-date.

Configure your Roadmap

Each view of your Roadmap can be configured to group features by when they'll be released or their current status. There are also two new styles of timeline roadmaps that can be enabled by admins in Labs.

To get started, on the Roadmap board select Add new view.

Then choose which type of roadmap you'd like to create:

Timeline roadmaps (Labs)

Timeline roadmaps are helpful for visualizing when you might tackle various objectives or work on features that will be part of more granular releases. Backwards-plan from date-based milestones like analyst briefings, marketing launches, or industry events. 

Of course, in an Agile environment you expect to adapt your plan as you learn along the way. That means it's best to avoid setting expectations with stakeholders around when exactly a feature will be delivered when that's subject to change. Moreover you don't want to be beholden to dates. Always better to ship the right thing (even if it requires more work) than ship the wrong thing on-schedule. As long as you set the right expectations with anyone who has access to date-based roadmaps or use them exclusively for planning, they can be an invaluable tool, especially in complex environments where certain deadlines must be met, teams must be coordinated, and resources allocated.

Learn more about these two new types of timeline roadmaps, now available to enable in Labs:

Features by release roadmap

Grouping by release is helpful for communicating when features may be available. The way you name releases is up to you, and can be adapted to fit your team's conventions.

Features by status roadmap

Grouping by status is helpful for seeing what phase a feature is in today: New idea? Under consideration? Candidate? In discovery? In delivery? Ready for launch? 

Status values are customizable and can be updated by an admin in workspace settings.

Swimlane groupings

Whether you group features by release or status, you can add additional swimlanes to display your features by Objective or by Hierarchy.

For a simpler Roadmap you can leave features arranged as a Flat list.

Additional configurations

When you're using your Roadmap for planning purposes, it can be helpful to display additional values on Roadmap cards, like effort, owner, and priority.

You can also decide whether to show hidden cards or underlying subfeatures.

Hidden cards are those that have been manually hidden (by selecting the eye icon beside a product, component, feature, or subfeature.) When a card has been hidden, it won't be visible to any contributor/viewerer viewing the Roadmap but it will still be visible to other makers. It will also be visible to you unless you choose to hide it with this setting (e.g. if you're doing a live Roadmap presentation via screenshare).

Create multiple versions of your Roadmap

Create a saved view of your Roadmap to capture the current configurations, so you'll be able to return to them at any time.

  • If you've already configured your view how you'd like, click save to overwrite the existing view, or save as to create a new view capturing the current configurations.
  • If you'd like to create a new view from scratch, select add new view.

Share your Roadmap with colleagues

You can opt to share a saved view with other makers, contributors, and viewers.

When you invite colleagues from across your organization into productboard as contributors or viewers, they'll see whichever views have been shared company-wide. They won't see any views that are private or that have only been shared with makers.

Updating a saved view 

Any changes you make to your roadmap are made to the current view you're on. They'll only be visible to others once you've saved the current view to update it. Otherwise any changes will remain local to you, and all others will see the last updated version of the view.

Export your Roadmap to PDF using the print icon. You can also zoom to the desired resolution in your browser and take a high-resolution screenshot to add directly to an email, Slack channel, or presentation.

Next steps

✅  Invite a test viewer 

If you're an admin, invite a colleague into your workspace as a viewer to see what they'll be able to see and do on your roadmap.

Join an upcoming webinar! 

Learn best practices around visualizing your roadmap and sharing it with colleagues across the organization. A member of team productboard will explain key concepts, share tips, and answer all your questions so you feel prepared to hit the ground running. 

👉Save your seat 👈

Wrap-up

We've covered our auto-generated Roadmap, best for sharing plans with internal stakeholders. Now let's move on to the Portal, where you can get feedback on ideas and share high-level plans with colleagues as well as customers.

See also

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